Currently, the available alerts are as follows:
|
Warning Type |
Description |
Options / Use Case |
|
Shift Conflict |
Warn when rostered shift conflicts with another shift |
|
|
Availability and Leave (employee is on leave or unavailable) |
Warn when employee on rostered shift is unavailable of on leave |
|
|
Employee’s Location/Department/Role |
Warn when employee rostered for shift outside their default values |
|
|
Employee’s Role/Department Qualification |
Warn when employee doesn’t have qualification flagged against Role or Department setup |
|
|
Employee’s Grade |
Warn when employee fails assigned grading value |
If grading is attached to employees you can use the alert to specify a minimum value for a department / role / event etc overriding the normal minimum or no grade option. Use Case: Need best team members for a VIP event |
|
Employee’s Age |
Set minimum age warning |
|
|
RDO Required |
Flag employee RDO requirement when employee last leave day was x days earlier |
Compliance check |
|
Hours Required |
Warn when insufficient Roster Hours assigned to employee |
Options for Day / Shift / Period – Great for ensuring minimum hours are rostered daily / period |
|
Minimum Shift GAP |
Warn on insufficient GAP between shifts |
Compliance check |
|
Employee’s VISA expiry |
Employee Visa Expired warning |
|
|
Break Schedule Compliance |
Enforce Break Schedule warning when violated |
|
|
Roster Maximum Period Hours |
Warn on over rostering employee |
Avoid over rostering and helps drive shift equity |
|
Roster Multi Start Times |
Warns when employee has already been future rostered in a different location or department within x minutes |
|
|
Roster Minimum Period Hours |
Warning when employee is not rostered for contract hours across a period |
Option to include Leave for calculation of total hours |
|
Minimum Location / Department Shift GAP |
Warns when employee has already been rostered in a different location or department within x hrs |
|
|
Employee’s Shift Def Qualification |
Warn when qualification linked to a shift definition is not met |
|
|
Employee’s location / Dep Mandatory Qualification |
Warn when a location or department assigned mandatory qualification is not met |
|
|
Employee’s Gender |
Warns when an assigned Gender requirement for a shift is not met |
|
|
Working Hours |
Warns when roster falls outside of assigned working hours for employee |
|
|
Working Days/Public Holidays |
Warns when roster falls on day or public holiday when employee is not allowed to work |
|
|
Employee Role Restriction |
Enables enforcement of Role restriction warning |
|
|
Break Check |
Warns when break compliance requirements not me in roster. |
|
Your business can determine which of these should be used through Admin > System Config > Clock In Settings.
Note: If you do not have access to Clock In Settings, please talk to the system administrator
at your business.
Click to Edit the relevant Clock In Settings:
On the Alerts tab, check to make sure the Alert has not already been configured, and then click to Add new record.
To configure the alert:
- Make sure the alert is Active (the box should be ticked)
- Select the "Roster" Alert Type
- Enter a Name for the Alert
- If you'd like to use a Custom Message for the alert, you can tick that box and type your custom message, otherwise default text will be used.
- Select the Warning Type
Depending on the warning type, there may be additional filter options or settings available, to set restriction or inclusion levels across fields within the system. The filters are used to define parameters for the enabled rule.
For example
When you are finished, click Update.
You may wish to set up multiple Roster Alerts, but when you are finished with the alerts for that Clock In Settings group, click Save.
If you have multiple Clock In Settings, you may need to repeat these steps for other groups.
Note: Not all Alerts are visible in both the Department and Employee Rostering Screens