Award Scoping Workshop

Purpose

The purpose of the Award Collection process and workshop is to discuss the Humanforce Award Interpretation process as well as to clarify how the system will be configured to best meet your needs. 

Objective

By the end of the Award workshop and Award Collection process, you will have a full understanding of what information is required to complete the Awards gathering document, as well as the Award Testing document, and the purpose of both documents within the Humanforce Award Interpretation process. 

A single award typically breaks down into multiple award profiles in Humanforce. Most commonly this occurs based on employment basis, such as permanent, casual, salary but may also include ADO status and payment conditions which require different processing rules (e.g. timesheet vs autopay employee).

Award profiles include pay rates, loadings, penalties, overtime, leave accruals and leave entitlements and are made up of a combination of shift types eg normal time, sick leave. Pay types eg overtime, shift loadings, allowances and award rules which are used to calculate costs within Humanforce.  These components will be captured within the award collection document as part of the Award Workshop.

Key Participants

• Project Manager(s), Payroll Manager(s), staff that are responsible for the processing of payroll, compliance of payroll in line with Awards/EBAs, and those with senior knowledge of how interpretation is currently being handled in your organisation. 

Preparation - Knowledge

In order to gain the most from this workshop, ensure you have watched the following introductory video:

Award Intro Video - A 7 min video introducing how the award interpreter works including our system terminology

Read the article How do I use the Award Data Collection spreadsheet?

Preparation - Documents

• Copies of each EBA/Award

Preparation - Extracts from your payroll system

• Pay component codes used on timesheets and their details
• Current award classification codes and their associated hourly rates
• Leave types, e.g. Annual leave, training or study leave
• Employee qualifications / licences which trigger allowances and their associated rates

Preparation - Other

• Details on  how  payroll  determines  which  pay  codes  to  use  when  entering  timesheets during payroll processing e.g., Overtime – does this include superannuation or not?
• Copies of timesheets and associated pay calculations for any unusual circumstances