Shift Types (which were previously only accessible via Timesheets) can now be accessed via Employee Rostering and Department Rostering.
With the Shift Type addition to Rostering, managers are no longer limited to default shift types. Instead, they now have the option to roster staff for non-leave shift types when adding, editing or viewing shifts.
Previously:
In the past, Shift Type could only be allocated on a timesheet level, where the default shift type is typically set to “Normal” (or “Ordinary”), with a selection of alternative shift types in the drop down, as pictured below:
Now:
With the Shift Type addition to Rostering, managers are no longer limited to default shift types. Instead, they now have the option to roster staff for non-leave shift types when adding, editing or viewing shifts.
Usage Scenarios
Non-leave shift types could be useful for accounting for employees’ time in the following scenarios:
- Undertaking education & training
- Attend required meetings
- Orientation
- Public holidays not worked
- On-call shifts
and other programs which fall outside of their typical work shift. Please refer to your awards setup to verify applicability.
If a Shift Type is marked as a “Leave type” as pictured below, it will not show up as an option in the roster. Once it goes through the leave approval process, it creates a timesheet, not a rostered shift.
Benefits
Because these shift types have different rules and penalties, in the past, if a manager failed to change them at a timesheet level, overpayments could result.
Now, when a Shift Type selection is made in Rostering, the information flows into Timesheets automatically, eliminating the need for managers to manually change the Shift Type in Timesheets and ensuring staff get paid correctly.
FAQs
Q: What if a manager selects a Shift Type which does not apply to the employee?
A: While managers can make any selection from the Shift Type dropdown in Rosters, there will be an alert during the payroll process if the Shift Type is not applicable to that employee.
Q: Should I start using the Shift Type instead of Non-attended for on-call shifts?
A: It is the Humanforce administrator’s responsibility to review awards setup and determine whether a manager should use Shift Type instead of Non-attended.
Q: With this update, can managers still edit a shift type in a timesheet?
A: Yes. They can.
Q: Why aren’t all shift types available for selection in Rosters?
A: Leave shift types are excluded as they should go through the leave process.
Q: Do staff clock on for non-leave shift types?
A: Staff have the ability to clock on or off for non-leave shift types.
Q: Do staff see non-leave shift types on their rosters?
A: Yes, staff will see the shift type on their assigned shifts.
Any More Questions?
Please feel free to talk to your CSM or the Support team.