Version 10.4.1 of the mobile app introduced approval signatures for timesheets. To learn how to add a signature to a timesheet, check out How do I add an approval signature to a timesheet?
When authorising timesheets on the mobile app as a manager, you will be able to review this signature and details surrounding the signature.
You can also review the signature on the Timesheet screen in Humanforce Web introduced in version 4.8.13,
Access Level Permissions
Reviewing the signature details is controlled by the permissions to Download Attachments. Please make sure that any Access Level that will need to view signatures when authorising timesheets has the box ticked to Allow Downloading for the Timesheet Authorisation Page. You may also wish to allow them to download signatures from the Employee Timesheet Page, as well.
Reviewing the signature
Mobile App
If you click on a timesheet to review details, there will be a section for Approvals (Signature) at the bottom. If a signature has been captured, a number will appear in the brackets of this section.
If you expand the section, you'll see a list of the names/companies of the signatures. Click on the name to see the details.
You will then be able to review:
- The actual signature
- The Approver Name/Company
- The Date & Time the signature was captured
- The Humanforce login that was used to collect the signature
- A map displaying where the signature was captured (Location Settings will need to be enabled on the employee's phone)
Use the back button to return to the timesheet and continue your review process.
Humanforce Web
On the Timesheet screen, you can add a column to indicate when there is a signature on the timesheet. This column will display the text entered in the Approver Name/Company field.
If you go to Edit the timesheet, you can expand the Approval Signature section to review:
- The actual signature
- The Approver Name/Company
- The Date & Time the signature was captured
- The Humanforce login that was used to collect the signature
- A map displaying where the signature was captured (Location Settings will need to be enabled on the employee's phone)
