Set or update your availability in the Humanforce mobile app (Work & Legacy)

Follow this guide to create, update, or remove your availability in the Humanforce Work or Humanforce (Legacy) mobile app. Availability lets you indicate when you can, can’t, or would prefer to work, helping managers build rosters that suit your schedule.

Part 1: Set your availability

1. Open the app.
   • In the Work app, tap Schedule from the bottom menu.
   • In the Legacy app, tap Calendar from the bottom menu.
2. Choose to set availability.
   • In the Work app, tap the Availability icon on the Schedule screen.
   • In the Legacy app, tap the button, then select Availability.
3. Select the availability type:
   • Available – you can work
   • Unavailable – you cannot work
   • Preferred – you’d like to work if possible (only if enabled by your organisation)
4. Select whether the entry is Non-recurring (date-specific) or Recurring (ongoing pattern).
   • In the Work app, toggle Recurring every on or off to switch modes.
5. Enter the dates and times.
   • For non-recurring: select a start and end date.
   • For recurring: select the days of the week.
   • Enter a start time and end time.
6. Tap Submit (Work) or Save (Legacy).
   • If your organisation requires approval, the entry will show as Requested until your manager reviews it.
   • Once actioned, you’ll be notified and the status will update to Approved or Declined.
7. Tap OK when prompted.

Your new availability now appears in the Schedule/Calendar, showing the times, type, and approval status.

Part 2: Update or delete availability

1. Open the app.
   • In the Work app, tap Schedule.
   • In the Legacy app, tap Calendar.
2. Tap an existing availability entry to view details.
3. To edit:
   • In the Work app, select Edit, make your changes, then tap Update and OK to confirm.
   • In the Legacy app, update the details and tap Save.
4. To delete:
   • In the Work app, tap Delete, then Yes to confirm.
   • In the Legacy app, tap Clear, then Yes to confirm.

Your updated availability now appears in the Schedule/Calendar with the new details and status.

Additional information

• Your manager can view your submitted availability when assigning shifts.
• Whether you default to Available or Unavailable depends on your organisation’s configuration.
• Preferred availability is optional and may not be enabled in your organisation.
• When both recurring and date-specific availability are set, the date-specific setting takes priority.
  Example: If your recurring pattern shows you as unavailable on Mondays, but you set yourself as available for a specific Monday, you will be available that day.