We are excited to announce a new feature that enhances the onboarding experience by enabling employers to easily collect and validate crucial employee details such as bank account information, TFN Declarations, and Super Choice Forms during the onboarding flow.
This update streamlines the onboarding process, making it more efficient and compliant for Australian businesses. By integrating this step into the onboarding workflow, HR Admins can now ensure that all required financial information is captured accurately and promptly, reducing the need for manual form filling, multiple follow-ups and mitigating errors.
This article covers:
- How to enable this feature
- How to collect and validate bank, tax and superannuation details from your new starter
- Employee Experience
- Reviewing bank, tax and superannuation details for new starters
How to enable this feature
To enable this feature, you need to configure your Australian Business Entities. Learn how in this article - Business Entity Configuration Instructions: Bank, Tax and Superannuation Collection - Australia Only.
Once you have configured your Business Entities and have a positive "Australia setup complete" message, you will be offered an additional step in the onboarding process.
How to collect and validate bank, tax and superannuation details from your new starter
When issuing onboarding to a new starter, a new step will appear. This is ticked ON by default and will appear if the new starter's employing Business Entity has been configured.
Review our Using the New Onboarding Feature to learn more about Onboarding.
Employee Experience
Your new starter will be prompted to provide their bank account details, complete their TFN Declaration and complete their Super Choice Form during onboarding. If they do not have all the details to hand, they can save and come back to complete their onboarding at a later date.
Watch the below walkthrough guide to review the employee's experience of onboarding.
Reviewing bank, tax and superannuation details for new starters
Once the new starter has completed onboarding, the details will be saved on their Job tab. System Administrators will immediately see these sections. All other users will need to have a combination of the below permissions enabled in their Permission Group for these sections to appear.
Bank Details
- people.jobs.bank_details.view#all View bank details for all
- people.jobs.bank_details.view#own View own bank details
- people.jobs.bank_details.view#subordinates View bank details for subordinates
TFN Declaration
- people.jobs.tax_details.view#all View tax details for all
- people.jobs.tax_details.view#own View own tax details
- people.jobs.tax_details.view#subordinates View tax details for subordinates
Super Choice Form
- people.jobs.super_details.view#all View super details of all
- people.jobs.super_details.view#own View super details of own
- people.jobs.super_details.view#subordinates View super details of subordinates
To view the details entered by the new starter, the user will need to enable MFA on their intelliHR account. This is a requirement from the ATO for all SaaS businesses that store Taxation, Accounting, Payroll, Business Registry or Superannuation related information for themselves or other entities or individuals, including Tax Agents and Employers as per the Australian Government.
Read our help guide on Enabling Multi-Factor Authentication (MFA) for more information.
Once MFA has been enabled, the bank, tax and superannuation details will be available behind privacy screens.
Click "Press to Reveal" on any of the sections to review the details.
Coming Soon
We are currently working on future developments of this feature so that you can have existing employees update their bank, tax or superannuation details, sending the details to downstream systems and sending automated notifications when these details have been completed. Keep an eye on our Release Notes to learn more.