We are excited to announce a new feature that enhances the onboarding experience by enabling employers to easily collect and validate crucial employee details such as bank account information, TFN Declarations, and Super Choice Forms during the onboarding flow.
This update streamlines the onboarding process, making it more efficient and compliant for Australian businesses. By integrating this step into the onboarding workflow, HR Admins can now ensure that all required financial information is captured accurately and promptly, reducing the need for manual form filling, multiple follow-ups and mitigating errors.
This article covers:
- How to enable this feature
- How to collect and validate bank, tax and superannuation details from your new starter
- Employee Experience
- Reviewing bank, tax and superannuation details for new starters
- Update Bank Accounts, TFN Declaration or Super Choice Form
- How to be notified of changes to Bank Accounts, TFN Declarations or Super Choice Forms
How to enable this feature
To enable this feature, you need to configure your Australian Business Entities. Learn how in this article - Business Entity Configuration Instructions: Bank, Tax and Superannuation Collection - Australia Only.
Once you have configured your Business Entities and have a positive "Australia setup complete" message, you will be offered an additional step in the onboarding process.
How to collect and validate bank, tax and superannuation details from your new starter
When issuing onboarding to a new starter, a new step will appear. This is ticked ON by default and will appear if the new starter's employing Business Entity has been configured.
Review our Using the New Onboarding Feature to learn more about Onboarding.
Employee Experience
Your new starter will be prompted to provide their bank account details, complete their TFN Declaration and complete their Super Choice Form during onboarding. If they do not have all the details to hand, they can save them and come back to complete their onboarding at a later date.
Watch the below walkthrough guide to review the employee's experience of onboarding.
Reviewing bank, tax and superannuation details for new starters
Once the new starter has completed onboarding, the details will be saved on their Job tab. System Administrators will immediately see these sections. All other users will need to have a combination of the below permissions enabled in their Permission Group for these sections to appear.
Bank Details
- people.jobs.bank_details.view#all View bank details for all
- people.jobs.bank_details.view#own View own bank details
- people.jobs.bank_details.view#subordinates View bank details for subordinates
TFN Declaration
- people.jobs.tax_details.view#all View tax details for all
- people.jobs.tax_details.view#own View own tax details
- people.jobs.tax_details.view#subordinates View tax details for subordinates
Super Choice Form
- people.jobs.super_details.view#all View super details of all
- people.jobs.super_details.view#own View super details of own
- people.jobs.super_details.view#subordinates View super details of subordinates
To view the details entered by the employee, the user will need to enable MFA on their intelliHR Account Settings or if your organisation uses SSO, populate the SSO ID field in their User Account. This is a requirement from the ATO for all SaaS businesses that store Taxation, Accounting, Payroll, Business Registry or Superannuation related information for themselves or other entities or individuals, including Tax Agents and Employers as per the Australian Government.
Read our help guide on Enabling Multi-Factor Authentication (MFA) for more information.
Read our help guide on Creating User Accounts for Employees using SSO for more information.
Once MFA has been enabled, the bank, tax and superannuation details will be available behind privacy screens.
Click "Press to Reveal" on any of the sections to review the details. You can only reveal the details if you have enabled MFA in your Account Settings or are using SSO and have filled in the SSO ID field in the User Account.
Update Bank Accounts, TFN Declaration or Super Choice Form
Employees can update their details from their job tab if you have configured their Business Entity for Bank, Tax and Super. They will also require the following permissions;
- people.jobs.bank_details.view#own
- people.jobs.bank_details.manage#own
- people.jobs.tax_details.view#own
- people.jobs.tax_details.manage#own
- people.jobs.super_details.view#own
- people.jobs.super_details.manage#own
To view their details or update their details, the user will need to enable MFA on their intelliHR Account Settings or if your organisation uses SSO, an administrator will need to populate the SSO ID field in their User Account. This is a requirement from the ATO for all SaaS businesses that store Taxation, Accounting, Payroll, Business Registry or Superannuation related information for themselves or other entities or individuals, including Tax Agents and Employers as per the Australian Government.
Read our help guide on Enabling Multi-Factor Authentication (MFA) for more information.
Read our help guide on Creating User Accounts for Employees using SSO for more information.
Once MFA has been enabled, the bank, tax and superannuation details will be available behind privacy screens.
How to be notified of changes to Bank Accounts, TFN Declarations or Super Choice Forms
To ensure the right people are notified when an employee completes their bank, tax, super onboarding or updates their details, you will need to configure the Bank/Tax/Super Submitted Event Notification.
This event notification will be sent to your chosen recipients when an employee completes their onboarding OR updates their details.
Click here to learn more about configuring Event Notifications.
Click here to learn more about Event Notification Variables.