Export your roster to Outlook from Humanforce WFM (Web)

Follow this guide to export your roster from Humanforce WFM (Web) so you can add it to your Outlook calendar.

Steps

1. Go to Employee > Rosters.
   • The Rosters screen opens, showing your shifts in Calendar view or List view.
2. In the top-right corner, click Export.
   • The system generates a calendar file (ICS format) containing your scheduled shifts for the displayed month.
3. When prompted, select Open or Download.
   • Choose Open with Outlook to import directly into your Outlook calendar.
   • Alternatively, save the file to your computer, then import it manually through Outlook.

Your rostered shifts appear in Outlook as calendar events for each scheduled workday.

Additional information

The exported file is a point-in-time extract of your roster and does not update automatically.  
For live roster updates, use the Humanforce mobile app. See View your shifts in the Humanforce mobile app

• The export includes the shifts visible in your current Calendar or List view.
• You can switch views using the Settings icon ⚙️ before exporting.
• Exported files use the industry-standard .ICS calendar format, compatible with Outlook, Google Calendar, and Apple Calendar.
• To learn more about viewing your roster, see View your roster in Humanforce WFM (Web).