Add or update an employee’s leave in Humanforce WFM

Follow this guide to add, edit, or cancel leave on behalf of an employee in Humanforce WFM (Web).

Managers can add leave from two locations: Leave Approvals and Employee Leave/Availability. Updating or cancelling existing leave can only be done through Employee Leave/Availability.

Part 1: Add leave via Leave Approvals

1. Go to Management > Availability > Leave Approvals.
   The Unprocessed tab opens by default.
2. Select the Employee you want to manage.
3. Select + Add to open the leave request window.
4. Enter the From and To dates and click Add.
5. Nominate the leave hours using one of the available options:
   • Selected Hours – use the hourly bar or entering Start and End Time to select custom times (in 30-minute increments).
   • Default Hours – use your company’s default daily leave hours.
   • (If configured) Profile Hours – use hours defined by your award or employee profile.
   • (If configured) Roster Hours – use hours based on your assigned rostered shift.
   • (If configured) Template Hours – use hours from your master roster template.
6. (Optional) Add a Comment or Attachment.
7. Select Save.
   The new leave request is added to the approvals grid and submitted for manager approval according to your organisation’s workflow.

Your leave request has now been added for the employee.

Part 2: Add leave via Employee Leave/Availability

1. Go to Management > Availability > Employee Leave/Availability.
2. Select the Search icon and choose the employee.
   The calendar updates to show the selected employee’s leave and availability.
3. Select the date (or date range) the leave applies to.
4. Select Edit to open the Availability and Leave window.
5. Under Leave, enter the leave details:
   • Choose a Leave type.
   • Enter the Start and End time, or apply Default hours, Profile hours, Roster hours, or Template hours.
   • (Optional) Add a Comment or Attachment.
6. Select Save.
   The leave request appears on the employee’s calendar and follows your organisation’s approval process.

Your leave request has now been added for the employee.

Part 3: Update or cancel leave via Employee Leave/Availability

1. Go to Management > Availability > Employee Leave/Availability.
2. Select the Search icon and choose the employee.
3. Select the date containing the existing leave entry you want to change.
4. Select Edit.
   The Availability and Leave window opens with the existing leave details.
5. Choose one of the following actions:
   • Edit the leave
     Update the leave type, times, dates, hours, or comments, then select Save.
     The updated request is resubmitted for approval if required.
   • Cancel leave request
     Select Cancel leave request, then confirm.
     The cancellation is submitted for approval if your organisation requires manager validation.
   • Reset
     Select Reset to remove the leave entry entirely.
     This restores the day to its previous availability or default state.

Your employee’s leave has now been updated.

Additional information

• Leave requests entered by managers still follow your organisation’s approval workflow unless auto-approval rules exist.
• The types of hours available (Default, Profile, Template, Roster) depend on access-level permissions.
• Leave added through Leave Approvals cannot be edited or cancelled from the Leave Approvals page. Use Employee Leave/Availability to manage existing entries.
• For employee self-service instructions, see Request, edit, or cancel leave in Humanforce WFM (Web).