View the staff availability map in Humanforce WFM

Follow this guide to view employee availability across your organisation using the staff availability map in Humanforce WFM (Web).

Steps

Go to Management > Availability > Staff Availability.
The staff availability map appears for the selected month.
Set the Month and Year you want to review.
The grid updates to show data within this period.
(Optional) Choose the Location, Department, and Role you want to view.
These filters define which employees appear in the map.
- To filter employees by their default LDR, turn on Default only.
(Optional) Enter an employee name in the Employee field to limit the view to a single person.
Select Apply to refresh the map with your selected filters.
The grid updates to show each employee and their availability for the month.
Review the availability displayed on the map.
Icons and colours indicate each employee’s status for a given day (for example: available, unavailable, preferred, requested, approved, pre-approved).
- To view rostered shifts directly on the map, turn on Show roster info.
- To view leave block-out or grey-out periods, turn on Show leave block info.

Your staff availability map is now updated, allowing you to review availability patterns across your selected group of employees.

You can change how many employees appear per page using the Show … per page menu.
Select Fill browser window to expand the map and view a larger date range.
Employees with incomplete profiles are automatically excluded from the map.
A full legend of all icons appears below the map (for example: black-out, gray-out, public holiday, pre-approved, approved, requested, declined/cancelled, available, unavailable, preferred, roster).
If Staff Availability does not appear in the Management menu, check access settings:
- Admin > Administration Configuration > Nav Manager - ensure Staff Availability is enabled.
- Admin > Security Configuration > Access Levels > Permissions - enable View Staff Availability.