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Who is Cintra?
Cintra is a part of the Payroll Software and Services Group (PSSG). They have been delivering payroll software and services solutions for over 40 years, based in the Northeast UK. Their solutions are used by over 1300 clients, catering to SMEs and enterprise companies across various sectors such as education, retail, travel, manufacturing, and professional services.
The integration between intelliHR and Cintra Payroll requires configuration and support from your implementation consultant; if you have any questions regarding the integration or setup, please email support@cintra.co.uk or reach out to your implementation consultant.
The following article outlines the fields integrated between intelliHR and Cintra Payroll and any additional details to support your team in ensuring data is managed and maintained correctly. Once this integration is enabled, an additional section will be available in intelliHR to allow staff to view all payroll information and manage absence.
This article covers:
What will the integration do?
- When a new person is created in intelliHR, a new person record is added to Cintra IQ. Updates to personal details in intelliHR will flow through to Cintra IQ.
- When a new job (new hire) is created in intelliHR, a new employment record is added to Cintra IQ (including salary and working time data).
- When a new concurrent job is created in intelliHR, a new position record is added to the existing employment record in Cintra IQ for that person.
- When a job is updated (job tab) in intelliHR, the associated employment and position are also updated in Cintra IQ (including salary and working time data).
- Upon the new employee being added to Cintra IQ, the employee can then access their self-service payslip, holiday booking and absence details via the Payroll tab in intelliHR.
Common Considerations
Data flows from intelliHR to Cintra IQ and is the master source of data.
Data changes will flow through to payroll when creating or updating profiles and jobs. Data will not flow through to payroll if the Edit History option is used in intelliHR and no effective date of change is supplied.
Data Mapping
Person Record
A person record will be created when a new person profile is created in intelliHR. When re-hiring an employee, the existing profile can be re-activated by creating a new job for that person.
| Cintra IQ Field | intelliHR Field |
| Title | Title |
| First Name | First Name |
| Middle Name | Middle Name |
| Surname | Last Name |
| Known As | Preferred Name |
| Date of Birth | Date of Birth |
| Gender | Gender – must be entered as legal gender of Male/Female. A separate field can be used for gender identity if required. |
| National Insurance Number | National Insurance Number |
| Email Address | Primary Email Address |
| Mobile Phone Number | Main phone number |
| Home Phone Number | Additional phone number added |
| Address L1-L4 | Address (first) |
| Post Code | Post Code |
Employment record
An employment record will be created when a new job is created in intelliHR if the person does not have a current open employment record.
An employment record will be ended when a company end date is finalised, or if the company end date is entered at job creation time.
| Cintra IQ Field | intelliHR Field |
| Employment ID | N/A CintraIQ will autogenerate the employment ID when the job record is created |
| Employer | Business Entity |
| Employment From Date | Company Start Date |
| Employment To Date | Company End Date |
Employee position record
An employee position record will be created when a new job is created in intelliHR, or if a position title is updated in intelliHR in cases of promotion or position change.
| Cintra IQ Field | intelliHR Field |
| Position Title | Position Title |
| Position From Date | Position From Date |
| Position To Date | Company End date |
| Organisation Unit | Business Unit |
| Line Manager | Supervisor |
Employee payroll membership record
An employee will be joined to a payroll if the payroll name is completed in intelliHR
| Cintra IQ Field | intelliHR Field |
| Payroll | Payroll Name |
Salary
An employee salary will be updated in Cintra IQ when an annual salary amount is entered into intelliHR with an effective date. The salary amount entered in intelliHR is treated as the full-time equivalent salary.
Pay Grade and Spine Point
If your Cintra IQ payroll is using pay spines and grades, the grade and spine point for a specific employee position will be updated into Cintra IQ from the pay grade and step entered into intelliHR with effective date.
| Cintra IQ Field | intelliHR Field |
| Position History -> Grade | Pay Grade |
| Position History -> Spine Point | Pay Step |
Working Time and FTE
The working time record will be updated in CintraIQ when the contracted hours, weeks or days are updated in intelliHR.
Depending on your payroll setup, you may not be using all of these fields, so not all fields may be available in intelliHR where they are not relevant.
FTE value in payroll will be calculated from the contractual hours and weeks entered, not taken from the FTE field in intelliHR.
| Cintra IQ Field | intelliHR Field |
| Contracted Hours Per Week | Contracted Hours Per Week |
| Contracted Days Per Week | Contracted Days Per Week |
| Contracted Weeks Per Year | Contracted Weeks Per Year |
| Full Time Hours Per Week | Standard FT Hours Per Week |
| Full Time Weeks Per Year | Standard FT Weeks Per Year |
| FTE | The payroll FTE will be calculated from the fields above |