Event Manager enables structured workforce planning for scheduled events by defining event metadata, applying geofencing, and connecting event details with shift creation in Roster Manager. It is especially useful for industries with large-scale, time-bound operations such as hospitality, entertainment, or venues with multiple areas.
By using Event Manager, you can manage events as standalone planning units, before rostering begins, ensuring accurate context for geolocation tracking, labour group creation, and shift assignment.
To get started, access Event Manager via Management > Rostering > Event Manager in Humanforce WFM Web.
Capabilities
Create and copy event records
Define key details, such as name, dates, and timeframes, for operational events. Events can be created manually or copied to speed up setup for recurring event schedules.
Apply geofencing to events and functions
Add geo-boundaries to events or specific functions to enforce location-based clock-in compliance. The system checks event-based geofences before applying location defaults.
Prepare shifts for Roster Manager
While shifts can still be created in Event Manager, Humanforce recommends using Roster Manager for shift rostering to access the latest features and improved user experience. Event details (such as name or function) can be linked to shifts created in Roster Manager via Labour Groups.
You can still reference:
-
Create and assign shifts in Event Manager
—but consider it a legacy approach for compatibility, not best practice.
When to use Event Manager
Use Event Manager to define the context of the work:
- What is the event called?
- When is it happening?
- Where will it take place?
- Does it require location-based clocking (via geofence)?
Once this is defined, use Roster Manager to manage the execution of the work, creating, assigning, and publishing shifts against the event.
Transitioning from Event Planner (Back Office)
If you're familiar with the legacy Event Planner, Event Manager in Humanforce Web offers similar functionality for setting up events and geofences, but integrates more directly with modern rostering workflows.
While shift creation and assignment are still available in Event Manager for continuity, we recommend creating and assigning shifts in Roster Manager to benefit from:
- Bulk shift actions
- Role, person, and shift-based views
- Real-time error checking and compliance alerts
- Enhanced shift offer and confirmation workflows
Additional information
- Labour Groups in Roster Manager allow shifts to inherit event metadata for simplified and consistent planning.
- Geofences assigned to events or functions are only enforced during clock-in if a roster exists for the employee.
- Multiple functions can be linked to one event, enabling finer location or task-based control.