An Access Level can be broadly defined as different types of system users. While this may often align with a client's organisation structure in places, they are not necessarily the same.
Access levels define specific permissions for what people can see and do in Humanforce, and when combined with Location and Department assignments, control which Locations and Departments they can see and perform actions in.
The table below shows the default access levels available in Humanforce with a brief description.
| Auth. Level | Profile | Description |
| 1 | Administrator | System administrator level where all system configuration functions, operational components, reporting, and payroll processing are available |
| 3 | Location Manager | Full access for rostering, leave approvals, timesheet authorisation, and reporting for all Departments within the allocated Location(s) |
| 5 | Department Manager | As above, for specific Department(s) only |
| 7 | Supervisor | Authorise start and finish times, record missing times, record timesheets comments against shifts |
| 10 | Employee | Maintain personaldetails, update availability, view rosters, clock on/off, read messages |
The access levels are customisable and can be refined or levels added, as needed.
The access levels are defined to enforce control of your system processes, allowing processes to be completed by only the people to which you make that option available (e.g. Employee management, leave approval, rostering, timesheet authorisation, payroll processing). They also strictly control visibility of cost information based on the hierarchy of your organisation to ensure users are only able to see the costs you allow them to see within their locations or departments.