Additional hours leave accrual for Part Time Period Salary (Monthly Paid) Employees

In this article, we'll show you how to manage leave accrual on additional hours for Part Time Period Salary (Monthly Paid) employees in Humanforce Payroll.

Note that leave accrual can also be setup and managed in Humanforce Workforce Management. See How do I set up leave accrual projections in Humanforce Web?

This information is for Monthly Period Paid employees only and is not applicable for Weekly or Fortnightly paid employees.

When a Part Time Monthly Paid employee works additional hours in a month, above their standard Work Pattern, Humanforce Payroll can calculate the additional leave accruals for you. To do this, you need to:

1. Create a specific Pay Element to cater for the additional accrual.
2. Add the Pay Element to the Timesheet.

Step One: Create the Pay Element for Additional Hours

1. Go to Customer > Pay > Customer Pay Elements
2. In the top right hand corner, click the + icon
3. Enter an appropriate name, such as Additional Hours or similar
4. In the Type drop-down, select Element
5. Fill out the remaining fields as needed, ensuring Included in OTE is selected.

Step Two: Add the Pay Element to a Timesheet 

To add the Pay Element to a Timesheet

1. Open the timesheet and click Add
2. Select the Additional Hours Pay Element from the drop-down list
3. Populate the fields as needed
4. Click Save

This Pay Element should not be used when paying a new employee who started in the 
previous pay period. For those employees, manually calculate the Period Salary to be 
paid and use the usual Period Salary Pay Element in a Pay Adjustment, overriding the 
standard amount that appears.