EFT via WIBS

This article is about Humanforce Payroll. For help with Humanforce Workforce Management, start here.

Payroll EFT

If you have been set up with Westpac Integrated Banking Service (WIBS), for direct file transmission and processing, you do not need to download an EFT file. The EFT file is sent straight to Westpac for processing when the pay is authorised.

Check the EFT Reports

Under Payroll > EFT Report Download will be the DEEDS Reports created as part of the EFT File generation.

Click on the item to open the file.

If Pay Authorisation has been done on the same day as the EFT Release Date, there will only be one report to review. When you open the file, at the top you will see an ‘ENTR’. 

Also within the file in the left-hand column, there will be ‘RLSE’ meaning that the file has been transmitted to Westpac.

Note: If the day you authorise the payroll is different to the EFT Release Date, there will be two reports. One Report will have the ‘ENTR’ and the second report will show the ‘RLSE’. The second report will only be listed on the scheduled EFT Release Date.

A notification is sent to advise when the reports have been generated.

AdHoc EFTs

If you have set a Pay Adjustment or Termination as Adhoc EFT to be sent via WIBS, once the transaction has been Finalised, you then need to Approve the Adhoc Payment.

It will not automatically be sent via WIBS without the approval step.

To approve Adhoc EFTs:

1. Go to Pay Processing > Pay Process > EFT Adhoc Approval to see summary of the Pay Adjustment or Termination that you have processed.
2. Click on the transaction.
3. Click Approve.

Note: If you have enabled mandatory two person approval of AdHoc EFT the payment will 
remain unapproved until a second person has approved the payment, following the same
steps above. 

Once approved, the file will then be sent to the bank. The DEEDS and DERPS Reports will be generated as normal.

Check AdHoc Records and Status

Need to check the status of an AdHoc EFT record?

1. Head to Customer > Workflow > Customer Workflow Enquiry
2. In the Workflow Name drop-down, select AdHoc Eft Approval
3. Enter a date range, if desired
4. Click Search

In the results table, you can see if the payment is a Pay Adjustment or a Termination and if the Current State is Submitted or Rejected.