This article is about Humanforce Payroll. For help with Humanforce Workforce Management, start here.
Humanforce Payroll provides a suite of standard PDF and Excel style reports, some of which are created at Pay Calculation with the remainder available on completion of the pay process or at month end.
These reports can be switched on or off depending on your requirements and are included as standard items. Reports marked as available at Pay Calculation are optional and can be switched off if not required.
Some reports have a variety of sort orders, and we are also able to provide consolidated reporting where you have multiple payrolls in one database such as a staff monthly and factory weekly payroll. Reports can also be automatically e-mailed to nominated recipients when created if required.
Below are examples of the standard reports that are available. During implementation, your Humanforce Payroll consultant will switch on the reports you require.
If you have a requirement for a specific report and it is not listed below, it may be possible to generate the report through the ad-hoc data extraction tool Merlin.
For Cost Analysis reports, you have the option to distribute individual cost reports to each cost centre manager via report splitting. The manager will only receive the costing reports for the cost centre allocated in the report splitting. To set this up see How to split and send Cost Analysis reports to different managers
| Report Name | Description | Available at Pay Calculation stage? |
| Allowance and Deduction Listing | Generated at month end, all Allowances and Deductions are sorted by the pay element and employee displaying MTD & YTD amounts. Options to sort by Surname or Employee ID are available. | No |
|
Back Pay Reconciliation CSV |
Provides the breakdown of the employees who you have calculated Back Pays for to be processed as part of the current pay run. | Yes |
|
Back Pay Reconciliation PDF |
Provides the breakdown of the employees who you have calculated Back Pays for to be processed as part of the current pay run. | Yes |
|
Bank Listing |
Provides the breakdown of the EFT payments file for each employee including deposits for those splitting their net wage to other accounts. Sorted by BSB, with options to sort by Surname or Employee ID also available. | Yes |
|
Bank Listing by Surname |
Provides the breakdown of the EFT payments file for each employee including deposits for those splitting their net wage to other accounts. Sorted by Surname, with the option to sort by Employee ID also available. | Yes |
|
Bank Listing CSV |
Provides the breakdown of the EFT payments file for each employee including deposits for those splitting their net wage to other accounts. Sorted by Surname, with the option to sort by Employee ID also available. | Yes |
|
Cost Analysis CSV |
An excel row wise version of all employee pay elements for analysis. May be sorted by Surname or Employee ID. | Yes |
|
Cost Analysis Monthly |
Pay Elements can be categorised in one of 6 buckets for analysis on this MTD report. You may tailor the 6 buckets to suit your specific requirements. May be sorted by Surname or Employee ID. | No |
| Cost Analysis Per Process | Pay Elements can be categorised in one of 6 buckets for analysis on this report. You may tailor the 6 buckets to suit your specific requirements. May be sorted by Surname or Employee ID. | Yes |
|
Daily Cost Detail – Actual (CSV) |
Breakdown of Daily Costing for the Pay Period with selected Pay Elements. May be sorted by Surname or Employee ID.
Super Option: Do Not Show, Show Super based on default Global Rate, Show Super based on a nominated percentage. On Cost Percentage: Nominate an On-Cost amount to show on the report. |
Yes |
|
Daily Cost Detail – Roster(CSV)
|
Detailed breakdown of each employee and the roster cost for the period. Super Option: Do Not Show, Show Super based on default Global Rate, Show Super based on a nominated percentage. On Cost Percentage: Nominate an On-Cost amount to show on the report. |
Yes |
|
Daily Cost Summary (CSV) |
Summary of Daily Costing for the Pay Period with selected Pay Elements. If Roster Costing is used, then Scheduled Total Hrs and $ will include the Roster Cost and produce the Variance for the period. May be sorted by Surname or Employee ID. Super Option: Do Not Show, Show Super based on default Global Rate, Show Super based on a nominated percentage. On Cost Percentage: Nominate an On-Cost amount to show on the report. |
Yes |
|
DMS (Deduction Management System) Paid By Employee |
Displays both DMS and non DMS payments for the current process. Should be checked to enquire who has not got a Super Fund in their masterfile. May be sorted by Surname or Employee ID. |
Yes |
|
DMS (Deduction Management System) Summary Report |
A month end report summarising all deductions to be paid by DMS and to whom. Advises finance of the amount to be deducted for Super payments. |
No |
|
Employee Audit – Non Financial Data |
Shows alterations to employee masterfiles by users or during sub state processes by the system. This is employee data changes that do not affect their pay. May be sorted by Surname or Employee ID. |
Yes |
|
Employee Audit Report |
Shows alterations to employee masterfiles by users or during sub state processes by the system. This is employee data change that may affect their pay. Audit Items include changes to Employee Rate, Employee Pay Element, Employee Work Pattern, Employee Pay Rule, Employee Leave Rule, Employee Leave Balance, Employee Status, Employee Bank, Employee Tax, Not Paid Employees. May be sorted by Surname or Employee ID. Audit Data Options – Show all audit data, Show audit data excluding system generated entries, Show system generated audit only. |
Yes |
| Job Classification Progression (CSV) |
Designed for clients who use Job Classification Progression for Rate Sets, either based on Anniversary Date or Date of Birth. May be sorted by Cost Centre or Work State |
No |
|
Leave Liability |
Displays leave balances and values for all employees with leave schemes in their masterfiles. May be sorted by Surname or Employee ID, Cost Centre, Work State, Company, Division, State, Department. |
No |
|
Leave Liability CSV |
Displays leave balances and values for all employees with leave schemes in their masterfiles. May be sorted by Surname or Employee ID, Cost Centre, Work State, Company, Division, State, Department. |
No |
|
Month To Date Payroll Journal CSV |
Accumulation of current month to date figures. May be sorted by Surname or Employee ID. |
Yes |
|
Net Pay Variance CSV |
Compares Gross, Tax & Net from this pay process to the previous pay process. May be sorted by Surname or Employee ID. |
Yes |
| Pay Journal CSV |
An excellent tool for the Payroll manager to easily scrutineer the current pay process prior to finalising. Displays all pay elements used, hours, gross, taxable income, tax and net. One row per employee per payslip. May be sorted by Surname or Employee ID. Select Show Adjusted Period Salary to show paid leave with hours and the calculated dollar amount with the contra amount for the period salary. |
Yes |
|
Pay Journal Monthly |
Published at month end displays payroll journal entries for the entire month with sub totals by sort sequence and grand totals. May be sorted by Surname or Employee ID, Cost Centre, Work State, Company, Division, State, Department. Available as a consolidated report across different payrolls. |
No |
|
Pay Journal Per Process |
A payroll journal for the current process with sub totals by sort sequence and grand totals. Shows Total Hours paid for each employee per payslip (Includes Normal, Overtime or Combined Penalties and any Paid leave). May be sorted by Surname or Employee ID, Cost Centre, Work State, Company, Division, State, Department. Available as a consolidated report across different payrolls. |
Yes |
|
Pay Journal Summary Report (PDF) |
A PDF summarised payroll journal for the current process with Pay Method information. |
Yes |
|
Pay Journal Summary (CSV) |
A CSV summarised payroll journal for the current process with Pay Method information. |
Yes |
|
Pay Journal YTD |
A payroll journal showing YTD’s with sub totals by sort sequence and grand totals. May be sorted by Surname or Employee ID, Cost Centre, Work State, Company, Division, State, Department. Available as a consolidated report across different payrolls. |
No |
|
Payslip |
Compliant payslips for all employees. Certain fields can be switched on or off. Usually e-mailed, the files produced allow you to print payslips where required. May be sorted by Surname or Employee ID. |
No |
| SAFF |
CSV file that can be used to upload into a Super Clearing House. If used on its own it will have all superannuation contributions. If the setting is flagged to separate Employer and Employee Contributions this report will only have the Employee Contributions. Another SAFF report is required for the Employer Contributions. May be sorted by Cost Centre, Work State, Company, Division, State, Location. |
No |
|
SAFF Employer Contributions |
CSV file that can be used to upload Employer Super Contributions into the Super Clearing House – this report is only available when used for splitting out Employee and Employer Super Contributions. May be sorted by Cost Centre, Work State, Company, Division, State, Location. |
No |
| Sales and Wages Actual Vs Budget Detailed CSV |
Breakdown of each day in the Pay Period which shows Estimated Sales, Hours and Wages compared to the Actual Sales, Actual Hours, Actual Wages and the Variance in those, per cost centre. |
No |
|
Sales and Wages Actual Vs Budget Summary CSV |
Summary of the Pay Period which shows Estimated Sales, Hours and Wages compared to the Actual Sales, Actual Hours, Actual Wages and the Variance in those, per cost centre. |
No |