Approve or decline leave requests in the Humanforce mobile app (Work & Legacy)

Follow this guide to manage employee leave requests in the Humanforce Work or Humanforce (Legacy) mobile app. Managers can approve, decline, or bulk process leave requests directly in the app.

Part 1: Approve or decline a single leave request

1. Open the Humanforce mobile app.
   • In the Work app, go to Manager > Approvals.
   • In the Legacy app, go to Menu > Switch to Manager Mode >  Approvals.
2. Select a date from the Calendar to see leave requests for that period.
   • Tap  Show all to display all requests, or filter by month.
3. Select Unprocessed to view pending leave requests.
   • In the Work app, open the dropdown and select the Unprocessed view.
4. Locate the employee’s leave request.
   • Use Filter to narrow by location, department, or role.
   • Use the Search bar to find a specific employee.
5. Tap the arrow  to expand the request and view details:
   • Leave balance (if available)
   • Requested dates and hours
   • Employee comments and attachments
6. (Optional) Enter a Manager comment.
7. Tap Approve or X Decline.

The leave request will be moved from Unprocessed to Approved/Declined with the updated status.

Part 2: Bulk approve or decline leave requests (Work app only)

1. Open the Work app, go to Manager > Approvals.
2. Tap and hold to select multiple requests, or use Select all.
3. Tap Approve all or Decline all.
4. Confirm your action when prompted.

All selected requests move from Unprocessed to Approved/Declined with the chosen status.

Additional information

• Leave approvals are permission-based. If you don’t see the Approvals option, contact your Humanforce administrator.
• Processed requests can have the following statuses: Approved, Pre-approved, Declined, or Cancelled.
• If your organisation uses multi-level leave approvals, you may only have access to pre-approve leave requests.
• If your organisation allows leave cancellations, they are received and processed in the same way as new requests.
• Using the app will not display overlapping requests or staff availability. For this, use Humanforce Web.
  See: Approve or decline leave requests in Humanforce Web