Record extended leave in Humanforce HR

Follow this guide to record, update, and manage extended leave for employees in Humanforce HR. Extended leave may be used for long-term absences such as maternity, study, or long-term illness. Keeping these records up to date ensures visibility across the organisation and allows you to reassign direct reports to maintain productivity.

Part 1: Put an employee on extended leave

1. Go to the employee’s profile and open the Jobs tab.

2. Select Job actions > Go on Extended Leave.

3. Enter the following details:

   • Effective from and Effective to dates

   • Leave Reason

   • Modified FTE

4. Select Save.

5. When prompted, choose whether to:

   • Apply the ‘Go on Extended Leave’ workflow

   • Or Skip the workflow if not needed

6. If the employee has direct reports, at the end of the process, you’ll be prompted to reassign any direct reports. Reassigning reports at this point ensures continuity in reporting lines.

Once the leave is applied, a Return from Extended Leave workflow will trigger when the employee is marked as returned.

Part 2: Edit extended leave after finalisation

1. Go to the employee’s profile and open the Jobs tab.

2. From the Job actions menu, select Edit history.

3. Scroll to the Extended Leave section.

4. Hover over the relevant record and select the pencil icon to edit.

5. Update the information and click Save.

Your changes will be saved to the employee’s job history and reflected in the relevant reports.

Part 3: Update the list of leave reasons

1. Go to Settings > All settings.

2. Select Leave types.

3. Click Create leave type.

4. Enter the name of the new leave reason.

The new leave type will now appear as an option in the extended leave form.

Additional information

• When leave is applied, the system will remember the previous remuneration schedule and automatically revert to it upon return.

• You can update the timing or skip workflow forms as needed when the Return from Extended Leave workflow is triggered.

• To learn more about managing the leave period or finalising the employee's return from leave, visit Managing Extended Leave.

Required permissions

To complete the tasks in this article, you need:

• Access to View Employee Profiles >> people.profile.view

• Access to View Leave >> people.jobs.leave.view

• Access to View FTE >> people.jobs.fte.manage

• Access to Edit FTE >> people.jobs.fte.view

• Access to Manage Leave Types >> settings.leave_types.manage

Contact your System Administrator if you do not see the Go on extended leave or Edit history options.