Generate timesheets from no shows in the Humanforce mobile app (Work & Legacy)

ollow this guide to generate timesheets for employees who were rostered but did not clock in (no shows).
This ensures records are complete and employees are paid correctly, or that appropriate leave is recorded.

⚠️ If you do not generate and authorise a timesheet, the employee will not be paid.

Part 1: Generate a single timesheet

1. Open the Humanforce mobile app.
   • In the Work app, go to Manager > Timesheets.
   • In the Legacy app, go to Menu > Switch to Manager Mode > Authorisation.
2. Select a date from the Calendar to see timesheets for that day.
3. Select the No shows view.
   • In the Work app, open the dropdown and select the No shows view.
4. Find the employee you want to generate a timesheet for
   • Apply Filter (e.g. Location, Department, Role).
   • Use the Search bar to find a specific employee.
5. Tap Generate timesheet.
   • In the Legacy app, swipe left, then tap Generate.
6. A success message confirms the timesheet has been generated.

The employee’s timesheet will move from No show to Unauthorised until the timesheet is reviewed and approved.

Generate does not allow edits before creating. Timesheets are generated as Normal unauthorised shifts by default. You can edit or change leave types later if needed.

Part 2: Bulk generate timesheets (Work app only)

Use this when you need to generate multiple timesheets quickly.

1. In the No shows view, tap Select all or long hold to select individual employees.

2. Tap the 3 dots menu.

3. Tap Generate all/selected.

4. A success message confirms the timesheets were created.

The employee’s timesheets will move from No show to Unauthorised until the timesheet is reviewed and approved.

Next steps

Once timesheets are generated, they must be authorised before payment.
See: Authorise timesheets in the Humanforce mobile app

Additional information

• You need the correct permissions (Add shifts) to generate timesheets.

• Bulk generate is only available from the No shows view.

• Generated timesheets appear under Unauthorised until actioned.

• Use comments to record why a no show occurred for reporting and audit purposes.

• To edit or change a generated timesheet (e.g. apply leave), see: Edit timesheets in the Humanforce mobile app.