Edit an employee’s timesheet in the Humanforce mobile app (Work & Legacy)

Follow this guide to edit an employee’s timesheet in the Humanforce Work or Humanforce (Legacy) mobile app.
Managers can update shift details, breaks, allowances, attachments, and comments.

Steps

1. Open the Humanforce mobile app.
   1. In the Work app, go to Manager > Timesheets.
   2. In the Legacy app, go to Menu > Switch to Manager Mode > Authorisation.
2. Select a date from the Calendar to see timesheets for that day.
3. Choose the Authorised or Unauthorised view.
   • In the Work app, open the dropdown, then select a view.
4. Find the employee whose timesheet you want to edit.
   • Apply Filter (e.g. Location, Department, Role).
   • Use the Search bar to find a specific employee.
5. Open the timesheet. Tap Edit (Work app) or > (Legacy app).
6. Update shift details as needed:
   • Start date / End date – Adjust the shift dates.
   • Start time / End time – Update when the shift began and ended.
   • Net length updates automatically.
   • (Optional) Turn the Authorised toggle on to re-authorise while saving (if permissions allow).
7. Expand each section to make further edits:
   • Details – Update Location, Department, Role, Shift Type (e.g. Normal, Annual Leave), Area, Event, Function, or Period.
   • Breaks – Add or adjust breaks with start and end times. Toggle Paid if applicable.
   • Allowances – Add or update allowances (e.g. travel or meal).
   • Attachments – Upload files such as medical certificates.
   • Comments – Add notes for reference, payroll, or audit purposes.
8. Tap Save timesheet (Work app) or Create (Legacy app).
9. A success message confirms the timesheet has been updated.

The updated timesheet appears in the list with the changes reflected, and its status shows as either Authorised or Unauthorised depending on your permissions.

Additional information

• Editing is permission-based. If you don’t see the Edit option, contact your Humanforce administrator.
• Authorised timesheets may revert to Unauthorised after editing.
• No shows are not timesheets; you must generate a timesheet from a no show first.
• Use comments and attachments to provide context for audit and reporting.
• In the Legacy app, you can also add approval signatures to a timesheet.