Authorise timesheets in the Humanforce mobile app (Work & Legacy)

Follow this guide to authorise, unauthorise, or delete employee timesheets using the Humanforce Work or Humanforce (Legacy) mobile app. This helps ensure accurate records before payroll processing.

Part 1: Authorise timesheets

Use this when you’ve reviewed timesheets and want to mark them as approved and ready for payroll processing.

Authorise a single timesheet

1. Open the Humanforce mobile app.
   • In the Work app, go to Manager > Timesheets.
   • In the Legacy app, go to Menu > Switch to Manager Mode > Authorisation.
2. Select a date from the Calendar to see timesheets for that day.
3. Switch to the Unauthorised view.
   • In the Work app,  open the dropdown and select the Unauthorised view.
4. Find the employee’s timesheet.
   • Apply Filter (e.g. Location, Department, Role).
   • Use the Search bar to find a specific employee.
5. Tap Authorise.
   • In the Legacy app, swipe left, then tap ✓ Authorise.

The timesheet moves to the Authorised view.

Authorise multiple timesheets

1. Go to the Unauthorised view in the Timesheets section.
2. In the Work app, tap Select all in the top right corner, or long hold to select individual employees, then tap the three dots menu.
3. In the Legacy app, tap the three dots menu in the top right corner, then tap Select and tap Select all or select individual employees.
4. Tap Authorise all/selected.

A confirmation message appears, and the timesheets move to the Authorised view.

Part 2: Unauthorise timesheets

Use this when a timesheet needs further review or correction.

Unauthorise a single timesheet

1. Go to the Authorised view in the Timesheets section.
2. Find the employee’s timesheet.
   • Apply Filter (e.g. Location, Department, Role).
   • Use the Search bar to find a specific employee.
3. Tap Unathorise.
   • In the Legacy app, swipe left, then tap - Unauthorise.

The timesheet moves back to the Unauthorised view for review or editing.

Unauthorise multiple timesheets

1. Go to the Authorised view in the Timesheets section.
2. In the Work app, tap Select all in the top right corner, or long hold to select individual employees, then tap the three dots menu.
3. In the Legacy app, tap the three dots menu in the top right corner, then tap Select and tap Select all or select individual employees.
4. Tap Unauthorise all/selected.

A confirmation message appears, and the selected timesheets move back to the Unauthorised view.

Part 3: Delete timesheets

Use this when a timesheet was created in error or is no longer needed.

Deleted timesheets cannot be recovered. If one was deleted in error, you must create a new timesheet.

Delete a single timesheet

1. In the Unauthorised or Authorised view, find the timesheet you want to delete.
2. In the Legacy app, Swipe left.
3. Tap Delete.
4. Confirm the deletion when prompted.

The timesheet is permanently removed.

Delete multiple timesheets (Work app only)

1. In the Work app, go to either Unauthorised or Authorised view in the Timesheets section.
2. Tap Select all in the top right corner, or long hold to select individual employees, then tap the three dots menu.
3. Tap Delete selected, then confirm.

The selected timesheets are deleted and will no longer appear in the list.

Additional information

• Timesheets must be authorised before payroll can process them.
• You need specific permissions to authorise, unauthorise, or delete timesheets. If you don’t see these options, contact your Humanforce administrator.

• For related tasks, see:

  • Generate timesheets from no shows

  • Create a new timesheet for an employee