How do I finalise a pay run?

Finalising a pay run has a few key benefits:

• Timesheets from that pay run cannot be edited (unless the finalisation is reversed)
• Finalising processes leave accruals and updates employee leave balances if Humanforce is calculating the leave accruals.
• The finalised pay run is the source of truth for certain payroll reports such as the Payroll tab in Data Explorer.

Note: if you do not finalise a pay run, the reports will use the last pay run ran 
in that pay period.

Finalise

1. From the menu, select Management > Timesheets > Payroll
2. Select the Pay Company and Pay Period (if enabled) from the drop down list
3. Select the Relevant Pay Run from the list
4. Click the relevant processed pay run
5. Click the Finalise button

You will get a message to let you know that it successfully finalised.

On the Payroll Processing screen, finalised pay periods will have a Yes in the Finalised column.

Note: Only one pay run per Pay Period per Pay Company can be finalised. This means
that if you have created multiple pay runs for a given Pay Period in a Pay Company,
the one you finalise should be the most accurate and complete pay run that
includes all staff.

Reverse Finalise

If you have incorrectly finalised a pay run, select the pay run and click and select Reverse finalise...