Depending on the requirements of your agreement and your preferences there are a number of different ways your award profiles may be configured to handle employees who do not work on a public holiday but are entitled to be paid for it.
If you are unsure which option has been configured for your award profiles contact a Humanforce consultant for more details.
Automatic Overrides
An automatic override works by applying a payment to an employee when the payroll is processed without needing a timesheet to be present. This is generally triggered based on the employee not being considered to have “logged on” for the day of the public holiday.
Note: When determining if an employee has “logged on” a check is done to see if they have a timesheet of any length on that day against a shift type marked as Attended. A timesheet against a shift type not marked as attended will be ignored and the override will be applied instead.
If an employee is considered to have not logged on then the override will check a specific source to determine whether they should be paid and if so for how many hours/what times.
The sources that can be used for these time overrides are:
- Specified times – Uses a start and end time entered against the award.
- Employee default period times – Use the times defined against the employee’s default roster period.
- Roster times – Use the times against the employee’s rostered shift for the day, employees who are not rostered will not be paid.
- Employee/profile default times – Use the times against the default weekly hours override on the employee’s profile or, if this is not enabled, use the default weekly hours against the award profile.
- Master template – Use the times against the employee’s master roster template shift for the day, employees who are not on a master template for that day in the pattern will not be paid.
- Roster/master template else employee/profile default times – Use the times from the roster, if the employee is not rostered use the times from the master template instead, if they are not on the master template use the default weekly hours on their employee profile or award profile.
- Average hours worked in the past – Calculate the average hours the employee worked in the past X days or weeks with an option to include unworked days in that calculation.
Timesheet Conversion
If you prefer employees having timesheets for their public holiday not worked a process can be configured to automatically convert rosters into timesheets. This is normally done by having a separate role “Public Holiday Not Worked”.
Employees who will not work but need to be paid the public holiday are rostered onto this role, on the day of the holiday a process will run to find rostered shifts against the role and convert them into authorised timesheets.
Manual Timesheets
If you want to keep your managers in control of when public holiday not worked payments occur then you can allow them to manually add timesheet for their employees who need payment.
To do this a shift type will be configured for “Public Holiday Not Worked” which can be applied to created timesheets. It is also possible to configure this shift type so that it can be applied as requested leave by the employee or the manager on the employee’s behalf ahead of the public holiday.