Public holidays don’t happen every day but when they do you want to make sure your employees are paid correctly.
Use this checklist to ensure you’re prepared for your next public holiday.
1. Check the public holiday setup – Check the public holiday listing to confirm the date has already been flagged as a public holiday or add it if not.
See our article on adding public holidays for these steps.
When checking or adding the public holiday be mindful of the following:
a. Is the date set on the global, regional or location level? This will impact which employees are entitled to be paid based on the location they work at (or would have worked at).
b. Is the public holiday type correct? Depending on your configuration different public holidays (such as those falling on a weekend) may be paid according to different conditions. If you have more than one public holiday type ensure you have the correct one selected for the holiday.
See our article on public holiday types for more details.
2. Confirm how you pay public holiday not worked – As detailed in our article on public holidays not worked there are a number of different ways employees can get paid when not working a public holiday. If you are unaware how this is configured for you contact a Humanforce consultant to find out and record the details for future reference.
3. Ensure any source hours are correct – Depending on your public holiday not worked configuration Humanforce may determine whether an employee should be paid and for what hours from a variety of sources such as master template, rosters and default hours. Review the sources that are relevant for you to ensure they are correct and up to date.
Process payroll – When preparing to process payroll take a little extra time to check your timesheets for the date of the public holiday to see what hours will be paid. If your public holiday not worked configuration involves the creation of timesheets filter to the relevant shift type or role to see which employees will be paid. If your configuration makes use of an override, hours will be allocated to employees who didn’t work in the processed payroll screen so do a check of your public holiday not worked pay type(s) to confirm these are correct.