Humanforce has an Employee Change Approval functionality which allows managers to review & approve personal detail changes which have been requested by employees.
More information on this Change Approval process is available in the following article:
Upon an employee requesting a value change, the system takes a snapshot of the entire employee profile.
When the change request is viewed, this snapshot is compared to the employee's live record to determine what fields have changed.
If other changes have been to the live profile since the employee has requested their change, such as visa details being added by a software administrator, it may appear that the employee has changed the field at a first glance.
Administrators and managers are unable to edit employee profiles in the Employee Management window within Humanforce if there is a change pending, however this restriction does not apply to edits performed through Back Office.
If you suspect that an employee's access to certain profile fields may not be correct, and that the above behaviour is able to be ruled out, we recommend reviewing both of the following items:
- Review the employee's access level to confirm what permissions they have for editing each section within My Details.
- The main permission tree is TimeTarget Online > View My Details Page > Edit Own Details
- Each details section on an employee profile will have an access level that controls editing of all fields - eg. Address Details, Bank Details, Emergency Details.
- For finer control of the employee's fields alongside the above permissions, you can review the access level's Field Permissions and define view or edit permissions for all individual fields in the employee profile.
- More information on Field Permissions is available in the following article: