Timesheets - Access Level Permissions

Allow access to all pay companies

Allows the user access to select all individual pay companies in the Pay Company dropdown.

Where inactive, user will be able to view their own pay company and the All Pay Companies option in the dropdown, which provides visibility of all timesheets, but does not display each individual pay company. 

For more information on Pay Company selection see HERE

Allow authorising future timesheets (Timesheets page only)

Allows the user to authorise timesheets with a future date

Allow authorising of overlapping timesheets

Allows the user to authorise overlapping timesheets.

Allow daily view navigation

Allows the user to view a single date with the ability to navigate to any other single date.

Where inactive, user will have permission to today's date only, assuming View Timesheet Authorisation Page is active.

Allow daily view navigation > Allow date range navigation

Allows the user to view a single date or a date range, with the ability to navigate to any other date/date range.

Where inactive, user will be limited to navigation of single dates (assuming parent permission is active).

Allow editing

Allows access to the Edit window after clicking the Edit pencil icon. This allows editing of the basic timesheet fields not covered by any other permissions.

Where inactive, user is not able to edit timesheets.

Allow editing > Add shifts

Allows user to create/add new timesheets via the + New button and the Generate Timesheets function (single or bulk)

Where inactive, the + New button is not visible however user is still able to split shifts, as long as Allow timesheet splitting is active.

Allow editing > Allow Attachments

Allow editing > Allow attachments > Allow Adding

Ability to add attachments

Allow editing > Allow attachments > Allow Editing/ Removing

Allows user to authorise timesheets to the roster time by either selecting Authorise to roster time in the kebab menu against an individual timesheet, or - when No Grouping applied - via the Authorise to roster time button, allowing bulk action.

Where inactive, the Authorise to roster time in the kebab is indicated as disabled (strikethrough) and the Authorise to roster times (bulk) button is not visible.

For more info, see Authorising Timesheets to Roster Time 

Allow editing > Allow Break Editing

Allow editing > Allow bulk editing

After one or more timesheets are selected using the checkboxes, this permission provides access to the Edit Details button, allowing bulk editing of multiple timesheets at one time.

Where inactive, the Edit Details button is not visible.

Allow editing > Allow editing own timesheets (Timesheet Admin only)

Permits a user to edit their own timesheet.

Where inactive no edits are possible on a user's own timesheet, although splitting is still permitted.

Allow editing > Allow override of insufficient accrual warning

Allows a single timesheet to be created even where employee has insufficient leave accrued to cover the total number of timesheet hours.

Where inactive, the timesheet would be split based on shift type hierarchy (where one applies)

Allow editing > Allow timesheet payment reversal

Adds the 'Reverse payment' checkbox to Screen Settings, which when active, allows the user to reverse timesheet payments by clicking the kebab icon against a paid timesheet and selecting Reverse payment.

Where inactive, the Reverse payment checkbox will not be visible at all in Screen Settings.

Allow editing > Allow Timesheet Splitting

Adds the Split checkbox to Screen Settings , which when active allows the user to split timesheets by clicking the kebab icon against a timesheet and selecting Split.

Where inactive, the Split checkbox will not be visible to select in Screen Settings.

For more info, see Splitting Timesheets

Allow editing > Allow update roster

Adds the Update Roster Times icon in the top right of the Timesheets page, allowing the user to update the timesheets to the roster times.

Where inactive, the Update Roster Times icon will not be visible.

Allow editing > Authorise self

Allows authorisation of own timesheet. Also requires Allow editing own timesheet.

Allow editing > Authorise Others Timesheets

Allow editing > Authorise only employees on lower access level 

Allow editing > Allow change of date (applicable to clocked shifts only)

Allow editing > Change Lock state

Allow editing > Allow change of Paid flag on breaks

Allow editing > Allow change of Paid flag on timesheets

Allow editing > Allow change of Pay Date

Allow editing > Delete shifts

Allows users to delete unclocked shifts. Does not allow user to delete already-clocked timesheets.

Where inactive, deletion of timesheets is restricted, although the Delete option with a line through it will still  be visible when clicking the kebab icon and the Delete button will also be visible after selecting timesheets using the checkboxes. Neither will be functional.

Allow editing > Delete shifts > Delete clocked shifts

Allows users to delete already-clocked timesheets (even if only clock in has occured).

Where inactive, deletion of clocked shifts not permitted.

Allow editing > Allow Editing of Comments

Allows edits to the Comments field.

Requires View Default Comments for access to the pre-set comment options.

Allow editing > Allow edits within elapsed pay periods

Allows user to access the timesheet edit screen even if the pay period has elapsed for that timesheet.

Where inactive, user is not able to edit or split a timesheet if its pay period has elapsed.

Allow editing > Modify Ad-hoc Allowances

Allow editing > Modify Ad-hoc Allowances > Override authorisation level

Allows new ad-hoc allowances to be added to timesheets above authorisation level of current user

Also requires the main Override authorisation level permission (listed below) to be active.

Allow editing > Override authorisation level

Allows editing of timesheets regardless of auth level.

While this is a 'master' permission, other permissions may still be required to make changes to specific fields/scenarios.

Where inactive, user is generally not permitted to edit timesheets and checkboxes on such timesheets are disabled so cannot be selected.

Allow editing > Do not unauthorise a timesheet when modified

Authorised timesheets can be edited without them being automatically unauthorised.

Where inactive, any edit (including when using the inline edit functionality) to an authorised timesheet will result in it becoming unauthorised.

Note: when using bulk timesheet edit, even if the permission is inactive, authorised timesheets will actually remain authorised where a timesheet is not affected by the bulk change e.g. user selects two authorised timesheets with start times of 9am and 10am for bulk edit. User sets Start time to 10am. The 9am timesheet will be unauthorised, but the original 10am timesheet will not be unauthorised as it was not changed...it was already set to 10am.

Allow editing > Allow use of shift types undefined by award profile

Allows a user to assign a shift type to a timesheet even if the employee does not have the shift type specified on their award profile.

Note: If the award profile does not have a shift type set up and it is selected by use of this permission, Payroll processing for that timesheet will encounter errors.

Allow empty comments on timesheet authorisation

Allows comments field to be left empty when authorising.

Also requires Allows editing of comments and Authorise Others Timesheets.

Allow viewing of rate breakdown details

Allow change of pay times (applicable to clocked shifts only)

View Default Comments

See shift costs

Allows visibility of cost and pay rate data in the Cost and Pay Rate fields.

Where inactive, Cost appears as $0.00 and Pay Rate shows as Withheld.

View Default Comments

Allows user to access the pre-defined comments dropdown when creating or editing timesheets.

Where inactive, the pre-defined comment dropdown is not visible.

View timesheets outside of user's rostered events

Allows visibility of Events other than the user's own rostered events. Default is active.

Where permission is off, the user can only see timesheets for the Event they are currently working at or have worked at in the last 24 hours.

Timesheets > View employees at same authorisation level

Allows visibility of timesheets for employees who share the same authorisation level as the user

Where inactive, user can only see timesheets of employees below their own authorisation level

Timesheets > View employees above authorisation level

Allows visibility of timesheets for employees who have an authorisation level above that of the user

Allow editing > Allow override of Pre-Authorisation threshold

This permission does not apply to Timesheet Admin in HF Web.

Included here as a reference only.

This permission may - in the future - be removed from the 'Timetarget Online>View Timesheet Authorisation Page>Allow Editing' parent.

Overrides the "Pre-Auth Threshold (mins)" setting in the 'Org Structure>Locations' screen, allowing users to authorise timesheets within the threshold.

The "Pre-Auth Threshold (mins)" setting itself determines the number of minutes after the timesheet has ended (Pay End) in which the timesheet cannot be authorised eg Pre Auth set to 30 mins and Pay End is 14:00. User cannot auth that timesheet until 14:30, unless the 'Allow override of Pre-Authorisation threshold' permission is active.

Allow editing > Allow Overtime Manager Consent

This permission does not apply to Timesheet Admin in HF Web.

Included here as a reference only.

This permission in the future may -in the future - be removed from the 'Timetarget Online>View Timesheet Authorisation Page>Allow Editing' parent.

The manager Overtime Consent process is not implemented in HF Web Timesheets.