Set up access to Roster Manager

Follow this guide to enable and control access to Roster Manager in Humanforce WFM.

Access to Roster Manager is managed through two key settings: Nav Manager and Access Levels. Together, they determine who can see and interact with rosters in the web platform.

Part 1: Enable Roster Manager in Nav Manager

1. Go to Admin > Admin Config > Nav Manager.
2. Scroll to the Management section.
3. In the ESS column, make sure Roster Manager is ticked.
4. Scroll to the bottom of the page and click Save.

The Roster Manager menu item becomes visible to users whose access level includes the correct permissions.

Part 2: Grant access using Access Levels

1. Go to Admin > Security Config > Access Levels.
2. Locate the Access Level you wish to update, then click Edit.
3. Click on the Permissions tab.
4. Use the Filter term search bar and type Show Roster Manager.
5. Tick the checkbox for Show Roster Manager.
6. Click Apply Changes.

After saving, Roster Manager will appear under Management > Rostering > Roster Manager.

Next steps

Once Roster Manager is enabled and visibility settings are configured, you can begin creating and managing rosters. To learn how to build your roster effectively, see:

• Navigate Roster Manager
• Customise your shift view
• Manage a single shift or Manage shifts in bulk

Additional information

Control employee access to rosters

Adjust how far ahead employees can view shifts
Control how many days in advance employees can view published shifts:

1. From the General tab of the relevant Access Level, locate the Roster days forward setting.
2. Enter the number of future days that published shifts should be visible.
3. Click Save.

Employees will only see shifts that are published.

Prevent visibility of unpublished rosters
Ensure employees can only view shifts after they’ve been published:

1. From the Permissions tab of the relevant Access Level, use the search bar to search for unpublished.
2. Locate View Unpublished Rosters under TimeTarget Online > View Roster Page.
3. Ensure the checkbox is not ticked.
4. Click Apply Changes.

This prevents employees from seeing shifts until they’re officially published.