Follow this guide to set a pay value for an individual employee that's different to the pay type's default, without changing the award profile that applies to everyone else.
Overrides should be used for genuine employee-specific exceptions. If you find yourself applying the same override to many employees, update the award profile instead. See Pay Type Overrides in What are Pay Types? for guidance on when to use each approach.
To manage pay type overrides, your access level needs Maintenance Screens > Award Profiles > Allow editing > Pay Type Overrides. If you don't have this permission, you won't see the option to manage overrides on an employee's profile.
View an employee's pay type overrides
Go to Management > Employee > Employee Management.
Select the employee you want to view.
Expand the Employment section.
Select View Pay Type Overrides.
This opens the Employee Overrides page, filtered to the employee you came from. Any pay types currently overridden for that employee are listed, along with the export code, value/multiplier, daily and period limits, shift type, and payroll export status for each. If the employee has no overrides, the page shows No overridden pay types.
Add an override
From the Employee Overrides page, select Add new override.
In Select what to override, choose the Pay Type you want to override. The Employee/s field already shows the employee you navigated from; add further employees here if you want to apply the same override to more than one person at once.
Select Continue to move to Configure overrides.
Update only the fields that need to differ from the pay type's default, such as Name, Export code, Type, Value/Multiplier, Daily Limit, Period Limit, and Shift Type. Fields you leave unchanged keep following the pay type's default values.
Select Continue to review your changes. The Review changes step lists each field you've changed alongside its default value.
Select Add override(s) to save.
If you need to create another override straight away, select Set override and add another before saving. The wizard returns to step one so you can start again.
If you selected more than one employee in step 2, an override is created for each of them individually.
You'll see a confirmation message once the override has been added, and the new override appears in the Employee Overrides list.
View override details
Select View override details on the relevant row to see exactly what's been changed for that override, without opening it for editing. Only fields that differ from the pay type's default are shown, alongside the default value for comparison.
Edit an override
Select Edit override on the relevant row.
Update any fields as needed. Fields that differ from the pay type's default are highlighted, with the default value shown for reference.
Select Save changes.
Your changes are saved immediately, and the updated values appear in the Employee Overrides list.
Copy an override to other employees
Follow this guide to apply an existing override to additional employees, without re-entering it from scratch.
Select Copy to other employee(s) on the relevant row.
Choose one or more target employees.
You can't copy an override back onto the employee it came from.
If a target employee already has an override for that pay type, they're flagged so you can decide whether to proceed.
Select Copy overrides.
You'll see a confirmation message once the override has been copied to the selected employees.
Remove an override
Note: Removing an override doesn't delete the employee's pay history. It means the employee will go back to following the pay type's default values from that point on.
Select Remove override on the relevant row.
Review the fields that will revert to their default values.
Select Remove override to confirm.
Once removed, the employee no longer appears against that pay type on the Employee Overrides list (unless they have other overrides).