How do I update Pay Rates in Humanforce Web?

The Pay Rates table holds pre-defined base rates of pay that can be assigned to an employee’s role to be used in cost calculation and payroll export.

Please note that new or changed rates should also be updated accordingly within your payroll system. If integration occurs between Humanforce and your payroll system, pay rates are likely to be included within this integration routine. This means the following processes do not need to be completed in Humanforce.   This is because after updating the pay rates in your payroll system, these changes will come across to Humanforce the next time integration occurs.

Accessing the pay rates table

All of the processes detailed below take place from the Pay Rates maintenance screen. This screen can accessed from Humanforce by selecting Admin > Award Config > Rates.

Creating a new pay rate

1. From the Pay Rates screen select Add new record.
2. Enter a Name for your new pay rate as well as an Export Code, if required.
3. Enter hourly dollar value of the new rate. Charge Out Rate only needs to be provided if you will be using charge out reporting from Data Explorer.
4. Click Save.

Updating an existing pay rate

1. Click Edit next to the Pay Rate to modify.
2. Update the Name or Export Code if required.
3. Update the Rate (and charge out rate if required) value and update the Effective Date to reflect the date from which the rate change should apply.
4. Click Save.

This will create a new Pay Rate Revision (which can be accessed and amended by clicking Payrate Revisions on the row of the rate) this revision will then be applied to all employee’s roles that use this rate from the effective date.  As a result any roster or timesheets from the effective date onward will be costed based on the updated value.

Making bulk adjustments to rate values

If you need to update multiple rates at the same time by a consistent percentage or amount this can be done in bulk rather than requiring each pay rate to be updated separately.

1. In the Pay Rates screen, tick the boxes next to the Pay Rates to update and select Adjust Rate.
2. Select the rate adjustment method: Percentage increase, fixed amount increase or replacement rate and enter an amount.
3. Select an Effective Date and click OK.

This will create a new Pay Rate Revision for all selected rates on your effective date with the provided increase applied.