Humanforce WFM offers multiple ways for employees to clock in and out, ensuring flexibility and accuracy in workforce management. This guide provides an overview of the available clocking methods, helping operational managers choose the best option for their organisation.
Mobile Clocking
Employees can clock in and out directly from their mobile devices. Humanforce WFM supports Geo-fencing and Geo-tracking across both mobile apps:
Geo-fencing ensures employees are within a designated area before clocking in/out. A specific radius is set on the map, and if an employee attempts to clock in or out outside of this area, they receive an error message. This helps prevent time fraud and ensures employees are at the correct work location.
Note: to use Geo-fencing, a Google API key is required. Learn more about setting up Geo-Fencing.
Geo-tracking records an employee’s clock-in and clock-out locations on a map without restricting where they can log their time. This is particularly useful for mobile employees who work at multiple locations, providing management with oversight of when and where employees start and finish their shifts.
Humanforce Work App
The Humanforce Work App provides a seamless clocking experience from any mobile device. Employees can clock in and out with GPS validation, log breaks, and add shift comments.
Learn more about clocking in via the Work App
Humanforce App (Legacy Version)
For organisations using the legacy Humanforce App, employees can still clock in/out via their mobile devices, though some advanced features may be limited.
Learn more about clocking in via the Humanforce App
Kiosk Mode
Kiosk mode allows employees to clock in from a shared company device. This mode supports multiple authentication methods:
Finger Vein Scanner (Highly Secure)
Using infrared light, vein scanning is a fast, non-invasive, and safe method of verifying personnel. Near-infrared light projects onto the finger, capturing a unique vein pattern stored securely as an encrypted sequence. Since vein patterns are more unique than fingerprints and don’t require fingers to be clean or dry, this is an excellent option for high-security environments. The scanners are small, portable, and connect to tablets and kiosks via USB.
Note: Before an employee can use this method to clock in, a manager must complete their registration in the system.
Refer to the Finger Vein Scanner Setup & Guides for more details.
QR Code Clocking (Efficient & Contactless)
Employees scan a QR code generated by the Humanforce Work App using the kiosk camera. This provides a fast and convenient contactless clocking method, reducing wait times and minimising physical contact. Advanced settings allow organisations to restrict QR code usage to specific employee groups, set time-based restrictions, and enable additional security layers. Employees must be granted the appropriate permissions by their manager before using this method.
Refer to the QR Code Setup & Guides for more details.
Facial Recognition (Fast & Versatile)
Using a three-photo capture system and an advanced recognition server, employees can verify their identity using a device camera. Employees can self-register via the mobile app (with approval) or be registered by a manager. While effective, environmental conditions and camera quality can impact accuracy.
Refer to the Facial Recognition Setup & Guides for more details.
PIN/Password Entry (Simple & Accessible)
If biometric options are not available, employees can clock in using their employee code and password on the kiosk. This method provides a straightforward and reliable alternative to biometric authentication, making it accessible for all employees, including those who may have difficulty using finger vein or facial recognition systems.
Refer to the PIN/Password Setup & Guides for more details.
Check-In Mode (Location-Based Verification & Wristband Clocking)
Check-In Mode allows employees to confirm their attendance before clocking in for a shift. This feature is useful for managing high-traffic workplaces and ensuring compliance with attendance policies. It can be configured to require employees to check in at designated locations and supports wristband or badge printing for secure identification.
Refer to the Check-In Setup & Guides for more details.
Employee Self-Service (ESS) Mode
Employees can clock in via their individual web portal using a secure login. While convenient, this option is typically restricted as it can be accessed from any device with an internet connection.
Additional Resources
For further setup and troubleshooting, refer to these resources:
Choosing the right clocking method depends on your workplace needs. Combining multiple methods can provide flexibility while ensuring compliance and accuracy in workforce management.